Pest Control Audit Folder Checklist
A free, printable checklist of the documents that belong in your pest control file, grouped the way an auditor works through them. Tick each one when it is in the file, current and matches what is on site.
At a Glance
The checklist lists every document an auditor expects in a pest control file, in eight sections: contract and contacts, competence and insurance, risk assessment and site plan, visit and survey reports, monitoring and trend analysis, sightings, actions and proofing, products and safety, and training and internal audit. Each item says what the auditor checks, with space for notes. It works for BRCGS, SALSA, AIB, ISO 22000, FSSC 22000, Red Tractor and retailer audits.
What Is in the Checklist
The PDF runs to three pages and covers eight sections. These six groups show what it asks you to find, check and tick off before the auditor does.
The contract and specification, emergency and site contacts, trade body membership, technician qualifications and insurance certificates.
A site-specific risk assessment with a response matrix, and a signed, dated plan of numbered devices that matches the device list and the wall.
A report for every routine, follow-up and call-out visit at even intervals, plus the annual in-depth survey by a qualified pest control expert.
Electric fly killer and insect monitor records, catch data trended over time with a written interpretation, and thresholds that trigger an action.
A sightings log staff actually use, recommendations with owners and dates, closed actions with evidence, and records of proofing and hygiene works.
Product list, safety data sheets, COSHH and environmental risk assessments, staff training records and the internal audit of the pest control system.
How to Use It
The checklist is only as good as the honesty of the ticks. Used this way, it shows you what an auditor would find before they find it.
Print the three pages and take them to the file, not the other way round.
A document that exists but is out of date is a gap, not a tick.
Walk the site with the plan and confirm every device is where it says.
Note each missing or out-of-date item with an owner and a date.
Work through the gap list well ahead of the audit window opening.
A file that is checked after every visit never needs a last-minute scramble.
Related Pages
The checklist tells you what belongs in the file. These pages explain what each standard expects of it and how Shield builds and maintains it for you.
How a certified food site builds the complete pest control file its auditor expects, with a BRCGS checklist.
How a site-specific pest risk assessment sets monitoring, frequency and response times, with a template.
What an auditor checks on the site walk and in the pest control file, and how to prepare for the day.
Thirty questions an auditor will ask about your pest control, scored online in around five minutes.
The records an environmental health officer asks to see, and where pest control sits in your HACCP plan.
How supplier codes of practice add to certification, and how one programme is built to meet the strictest.
AI Pest Management
Insectram holds the contract, signed site plan, numbered device list, visit reports, sightings, trend analysis, open and closed recommendations, product data sheets and COSHH assessments in one place, updated as each Shield visit is completed.
Management see real-time data for a single site and consolidated across every site they run, so a missing report or an open action is caught early rather than found at audit. Auditors can be given direct access for the audit period.
Found gaps in your file? A Shield field biologist will review your pest control file against your audit standard, confirm each gap and set out what it takes to close it before your audit. No obligation.
A: The pest control audit folder, or pest control file, is the set of documents that proves your pest management programme works: the contract, risk assessment, site plan, visit reports, trend analysis, sightings log, actions, product data and training records. It should stay on site, under your control, and be available to an auditor on request.
A: It follows the evidence checked under BRCGS, SALSA, AIB, ISO 22000, FSSC 22000, Red Tractor and most retailer codes. Each standard shapes the file slightly differently, so check it against the issue of the standard you are audited to.
A: Yes, provided site staff can open every document on demand without waiting for the contractor. With Insectram the whole file is held in a live portal, and auditors can be given direct access for the audit period.
A: At least before every audit and as part of your annual internal audit. The most reliable approach is a quick check after every visit, so that the plan, reports and actions never fall out of date.
